Personal data is information about an identified or identifiable natural person. This includes all information about your identity such as your name, your e-mail address or your postal address. Information that cannot be linked to your identity (such as statistical data, e.g. the number of users of the online service) is not considered personal information.
An automated decision-making process based on your personal data does not take place in connection with the use of our online service.
Processing of Personal Information
Your details are stored by us on specially protected servers within the European Union. These are protected by technical and organisational measures taken to prevent the loss, destruction, access, modification or distribution of your data by unauthorised persons. Access to your data is only possible for a few authorised persons. These are responsible for the technical, commercial or editorial support of the servers. However, despite regular checks, complete protection against all dangers is not possible.
The transmission of our web pages and your entries on our web pages via the Internet is generally not encrypted. It is therefore not excluded that third parties may view and/or access the transmitted data. We recommend that you take this aspect into account when deciding whether and which data you transfer to us via the Internet.
Transfer of Personal Data to Third Parties
We generally only use your personal information to provide the services you have requested. If external service providers are used by us in the course of providing services, their access to the data is also exclusively for the purpose of providing the service. Through technical and organisational measures, we ensure compliance with data protection regulations and oblige our external service providers to do the same.
Furthermore, we will not pass on the data to third parties without your express consent, especially not for advertising purposes. Your personal data will only be passed on if you yourself have consented to the passing on of data or if we are entitled or obliged to do so by law and/or official or court orders. This may include, in particular, the provision of information for the purposes of criminal prosecution, the prevention of danger or the enforcement of intellectual property rights.
Legal Bases of Data Processing
Insofar as we obtain consent for the processing of your personal data, Art. 6 para. 1 lit. a) GDPR serves as the legal basis for data processing.
Insofar as we process your personal data because this is necessary for the performance of a contract or in the context of a contract-like relationship with you, Art. 6 para.1 lit. b) GDPR serves as the legal basis for data processing.
Insofar as we process your personal data for the fulfilment of a legal obligation, Art. 6 para. 1 lit. c) GDPR serves as the legal basis for the data processing.
As a legal basis for data processing, Art. 6 para. 1 lit. f) GDPR is further applicable if the processing of your personal data is necessary to safeguard a legitimate interest of our company or a third party and your interests, fundamental rights and freedoms do not require the protection of personal data.
Data Deletion and Storage Duration
We always delete or block your personal data when the purpose for which it was stored no longer applies. However, storage may also take place if this is required by legal regulations to which we are subject, for example, with regard to legal storage and documentation obligations. In such a case, we will delete or block your personal data after the end of the corresponding specifications.
USE OF OUR ONLINE SERVICE
Information about your Computer
Whenever you access our online service, we collect the following information about your computer regardless of your registration: the IP address of your computer, the request by your browser and the time of this request. In addition, the status and the amount of data transferred in the context of this request are recorded. We also collect product and version information about the browser used and the computer’s operating system. We also record from which website the online service was accessed. The IP address of your computer will only be saved for the time during which you use the online service and then deleted or anonymised by shortening it. The remaining data is stored for a limited period of time.
We use this data for the operation of the online service, in particular to determine and eliminate errors, to determine the utilisation of the online service and to make adjustments or improvements. These purposes also include our legitimate interest in data processing in accordance with Art. 6 para. 1 lit. f) GDPR, which is the legal basis for this processing.
For our online service – as on many websites – cookies are used. Cookies are small text files that are stored on your computer and that store certain settings and data for exchange with our online service via your browser. A cookie typically contains the name of the domain from which the cookie file was sent, information about the age of the cookie and an alphanumeric identifier.
Cookies enable us to recognise your computer and make any pre-settings immediately available. Cookies help us to improve our online service and to offer you a better and even more customised service. This is also our legitimate interest in data processing according to Art. 6 para. 1 lit. f) GDPR.
The cookies we use are so-called session cookies, which are automatically deleted after the browser session ends. Occasionally, cookies with a longer storage period may also be used so that your pre-settings and preferences can still be taken into account the next time you visit our online service.
Most browsers are set so that they automatically accept cookies. However, you can deactivate the storage of cookies or set your browser to notify you when cookies are sent. It is also possible to manually delete already stored cookies via the browser settings. Please note that you may only be able to use our online services to a limited extent or not at all if you reject the storage of cookies or delete necessary cookies.
You can find further information about this at http://tools.google.com/dlpage/gaoptout?hl=de or http://www.google.com/intl/de/analytics/privacyoverview.html (general information about Google Analytics and data protection). We would like to point out that on our Internet pages Google Analytics has been extended by the code “ anonymizeIp();” to make the IP addresses anonymous, whereby the last octet is deleted.
We are of the opinion that due to the protective measures taken (anonymisation and option to object) the data processing for the optimisation of our online service is to be regarded as a legitimate interest in data processing according to Art. 6 para. 1 lit. f) GDPR.
You can register to use our online service. To do so, you must provide the data requested during registration, for example, your name, address and e-mail address. We also record the date and time of registration and the IP address. As part of the registration process, we obtain your consent for the use of the data. You have the advantage that you do not have to enter this data again for each use or order.
The legal basis for the processing of the data for registration is, as long as consent has been given, Art. 6 para. 1 lit. a) GDPR. If you register with us to fulfil or initiate a contract, the legal basis for the processing of data is additionally Art. 6 para. 1 lit. b) GDPR.
The information requested as a mandatory field during registration is required to fulfil or initiate a contract with us for certain services. However, you are not obliged to register, but can also place an order as a guest. In this case, however, you will have to enter all the data required to process the contract for each order.
With the registration a customer account is created for you. The data in the customer account are stored by us as long as an active customer relationship exists. If no activity can be detected for a period of three years, the status of the customer relationship is set to inactive. You can request the deletion of your customer account at any time.
COMMUNICATION WITH US
You can contact us in various ways, including via the contact form on our website. We would also like to keep you informed regularly with our newsletter via e-mail.
If you wish to use the contact form for our online service, we collect the personal data that you enter in the contact form, in particular your name and e-mail address. We also store the IP address as well as the date and time of the request. We process the data transmitted via the contact form exclusively for the purpose of being able to answer your enquiry or request.
You can decide for yourself what information you send us via the contact form. The legal basis for the processing of your data is your consent according to Art. 6 para. 1 lit. a) GDPR.
After the matter has been processed by us, the data will first be saved in the event of any queries. Deletion of the data can be requested at any time, otherwise the data will be deleted after the matter has been completely settled; legal storage obligations remain unaffected in each case.
As part of our online service you will find links to the social network Facebook. You can recognise the links by the respective logo of the providers.
Before calling up the corresponding links, no personal information is transmitted to the respective providers. Your access to the linked page is also the basis for data processing by the respective providers.
YOUR RIGHTS AND CONTACT
We attach great importance to explaining the processing of your personal data as transparently as possible and also to informing you about the rights you are entitled to. If you would like more information or to exercise your rights, you can always contact us so that we can take care of your request.
Rights of Data Subjects
You are entitled to extensive rights with regard to the processing of your personal data. First of all, you have an extensive right of information and, if necessary, you can demand the correction and/or deletion or blocking of your personal data. You can also request a restriction of the processing and have a right of objection. With regard to the personal data you provide us with, you also have the right to data transferability.
If you wish to assert one of your rights and/or receive more detailed information about this, please contact our customer service. Alternatively, you can also contact our Data Protection Officer.
Revocation of Consent and Objection
Once you have given your consent, it can be freely revoked at any time with effect for the future. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent leading up to the revocation. Contact persons for this are also our customer service department and our Data Protection Officer.
If the processing of your personal data is not based on consent, but on another legal basis, you can object to this data processing. Your objection will lead to a review and, if necessary, termination of the data processing. You will be informed about the result of the review and – if the data processing is to be continued nonetheless – you will receive more detailed information from us as to why the data processing is permitted.
Data Protection Officer and Contact
We have appointed an external Data Protection Officer who supports us with data protection issues and whom you can also contact directly. If you have any questions regarding our handling of personal data or require further information on data protection issues, please contact our Data Protection Officer and his team:
RA Dr. Sebastian Meyer, LL.M.
c/o BRANDI Rechtsanwälte
Adenauerplatz 1, 33602 Bielefeld
Telefon: 0521 / 96535-812
If you wish to contact our Data Protection Officer personally by e-mail, you can also reach him at firstname.lastname@example.org.
FURTHER INFORMATION AND CHANGES
Links to other Websites
Our online service may contain links to other websites. These links are usually marked as such. We have no influence on the extent to which the linked websites comply with the applicable data protection regulations. We therefore recommend that you also inform yourself about the respective privacy policies of other websites.